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ABOUT EIT FOOD:

The website of EIT Food is https://www.eitfood.eu.

The European Institute of Innovation and Technology (EIT) Food is a young and fast-growing organisation focusing on entrepreneurship and innovation in the food sector. EIT Food is a start-up but has the characteristics of a multinational and is operating in a European and international environment. It has 5 regional offices (Co-Location Centres or CLC) in Europe, each covering several EIT Food partners and partner countries. The members of the EIT Food community are world-class players in the international food domain.

EIT Food is Europe’s leading food innovation initiative, working to make the food system more sustainable, healthy and trusted by consumers.

We believe that we are all responsible for, and connected to, the food that we eat so we all need to work together to improve it. We are building a unique network of diverse partners that provide a holistic view of the food value chain, including key industry players, agri-food start-ups, research centres and universities from across Europe, all working together to deliver an innovative and entrepreneurial food sector.

Let’s create the future of food together!

JOB AND CONTRACT TYPE:

Full-time, permanent position.

LOCATION:

CLC North East Office in Warsaw (Poland).

Occasional travel within Europe can be expected.

MAIN DUTIES/RESPONSIBILITIES:

Ensure continuous operations of the CLC office (registered as limited liability company in Poland) and administering the office premises:

• Managing and supervising all financial and accounting operations (done by an outside accounting bureau);
• Liquidity management and cash flow forecasting;
• Perform various analyses for management;
• Timely reviewing and commenting monthly financial statements;
• Coordinating and directing the preparation of the budget and financial forecasts and report variances;
• Financial reporting to partners of CLC NE;
• Contact person for bank(s);
• HR administration.

Supervise the procurement of goods and services required to implement the CLC activities (including event catering and travel), ensuring eligibility of purchases and correctness of procedures in accordance with Horizon 2020/Horizon Europe and EIT rules and EIT Food internal standards.

• Develop and ensure respect of internal control policies and procedures;
• Follow up of legal formalities with inside and outside counsel;
• Ensure adequate insurance cover.

Contribute to financial sustainability of EIT Food:

• Support the joint reporting and monitoring activities, in accordance with Horizon 2020/EIT requirements and engage in preparation of CLC’s applications for project funding;
• Contributing to the preparation, monitoring and updates of annual Business Plans of EIT Food, with respect to KIC Value Added Activities implemented by CLC and CLC partners to ensure compliance with EIT and Horizon 2020/Horizon Europe regulations and mitigate relevant financial risk.

Coordinate with her/his respective colleagues across other CLCs and at the levels of EIT Food and EIT to implement synergies in CLC activities.

SKILLS & EXPERIENCE:

Qualifications:

• Advanced degree in Accounting or Master degree in a Finance field with at least 8 years of experience;
• Thorough knowledge of accounting principles and procedures;
• Familiar with general ledger functions and the month-end/year end close process;
• Familiar with Belgian VAT reporting;
• Excellent accounting software user and administration skills;
• Experience in the Agrifood sector is a plus;
• Project-Management qualification;
• Knowledge of digital systems and their management (e.g. databases, softwares, apps, etc.);
• Excellent English (C1 level) and at least another EU language (Swedish, Finnish, or Polish would be a plus).

Skills:

• Strong analytical skills;
• Team player;
• Leadership, management and communication skills;
• Strong sense of ownership with proven record of delivering results;
• Combining analytical thinking with creativity;
• Excellent verbal and written communication, presentation and persuasion skills;
• Proven ability to establish trust and good communication channels, including remote communication with international teams;
• Proactive, independent and trustworthy;
• Respectful of timelines and deadlines with attention for detail;
• Active interest in the food sector;
• Organised, proactive, service-oriented and capable of multi-tasking;
• Can-do attitude, willing and eager to learn and realise impact.

EQUAL OPPORTUNITIES:

EIT Food is an equal opportunity employer, offering each candidate matching the minimum obligatory qualifications and experiences an equal chance in employment and promotion procedures.

APPLICATION:

Interested candidates are asked to send their CV and motivation letter (both in English) before April 16th in electronic format to work@eitfood.eu. Please state in the description line of the email your name and “Administration & Finance Manager CLC NE”.

Please include the following statement in your application: „I hereby authorize you to process my personal data included in my job application for the needs of the recruitment process in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”. Applications not including this statement cannot be processed and will be automatically rejected.

Shortlisted candidates may be invited for an interview (using tele-/video-conferencing platform). Shortlisted candidates may be asked to prove their background, qualifications, skills and experiences by providing relevant documents.

this job offer is not open for applications