Trusted Jobs

Location: Brussels
Period of application: February 1, 2020 - Area of
expertise: Organizational and
management consulting
Type of employment: Full or part-time
Application deadline: January 20, 2020

As a federal company, GIZ supports the federal government in achieving its goals in international cooperation for sustainable development.

Field of activity
The German Society for International Cooperation (GIZ) GmbH supports various German federal departments and the European Commission in the planning, organization and implementation of high-level events.
Our event management department in Brussels works in close cooperation with the responsible units in the various federal departments and the various directorates general of the European Commission. Project teams and various sub-areas of event organization are coordinated by the project management. In all areas, both the competence for flexible, independent and forward-looking work is required as well as the willingness to integrate into the coordination of the overall process.

The activity offered with this call relates to the sub-area event management for the organization of events. You have the following properties:

• professional understanding of the overall process of an event organization and willingness to engage in other sub-areas if necessary to ensure the successful implementation of the events
• pronounced understanding of services
• teamwork
• Resilience also in high phases of the project
• Intercultural Competence

Your tasks

• invitation management
• Registration of event participants
• Liaison with event participants
• Support in the quality assurance of all services (including kick-offs, briefings, jour fixes)
• Timeline management
• Organization of procurement procedures in the area of ​​event management
• Booking of event services (flight tickets, train tickets, hotels, catering, equipment, interpreters, taxis, etc.)
• Budget monitoring of events
• audit
• Production of badges and conference folders
• Implementation of the client's protocol requirements
• regular participation in events at home and abroad
• Evaluation of participant feedback
• Reporting

your profile

• Completed university degree or training, ideally in event / event management, communication, political or economics or a comparable qualification
• Mind. 2 years of work experience and very good skills in event and conference management, experience in project management, including operation planning, budget planning and monitoring)
• Experience in the efficient design of work processes and administrative processes, as well
• Ability to solve problems pragmatically
• Knowledge of maintaining subscriber databases
• Experience in qualitative participant management
• Experience / knowledge in the field of data protection
• Knowledge of the (international) political landscape and processes are desirable
• Negotiation skills, good moderation and communication skills
• Safe and convincing appearance in stressful situations and presentation security
• Feeling for protocol and positioning questions
• Experience in controlling service providers
• Excellent knowledge of German, business fluent English, further language skills such as French or Spanish may be desirable

Notes
GIZ would like to increase the proportion of people with disabilities in the company. We are therefore happy to receive applications.
Here you can get an overview of our service packages.

Our benefits
We are a global service provider for international cooperation for sustainable development. We are represented in more than 130 countries and offer you the opportunity to contribute your expertise at one of these locations. Our corporate culture is characterized by diversity and respect: GIZ promotes and supports everyone and thus ensures the individual chances of employees - regardless of gender, nationality or religion, for example. It goes without saying that management positions are filled with both women and men.

About us
This position is assigned to volume 3.

Contact & application
Didier Van Hecke
didier.vanhecke@giz.de
+32 22292780

this job offer is not open for applications