Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GIZ promotes complex reforms and change processes, often working under difficult conditions. Its corporate objective is to improve people’s living conditions on a sustainable basis. For more information, please consult www.giz.de. The GIZ Branch Office in Brussels has currently approx. 30 staff, the majority of whom is working in the acquisition and implementation of EC funded projects.
We are currently looking for an Administrative/Procurement Assistant (m/f/d) to start as soon as possible in the Brussels office. GIZ offers a Belgian employment contract (full time).
Tasks:
- Procurement and administrative support for local projects under the ERAMUS+ programme as well as for other projects
- Communication with experts and companies for the contract preparation
- Preparation of the internal contract documentation
- Conclusion of contracts with experts and companies
- Verification of invoices (before and after invoice submissions)
- Communicate payment status and information to the participants, experts and companies
- Collect information and coordinate dates for the flight booking
- Verification of hotel offers and confirmations
- Document filing according to GIZ standards
Your profile:
Qualifications:
- Completed secondary school;
- Secretarial/administrative assistant experience;
- Experience in the preparation of contracts;
- Experience in the field of technical assistance projects and event management will be considered an asset.
Languages:
- Fluent spoken and written English;
- Knowledge of French and/or German will be considered as an asset.
Other competences:
- Full IT proficiency (all current MS Office applications);
- Able to work with precision and attention to detail; focused attention even under high time pressure or workload;
- Problem-solving minded and with a service-oriented attitude, excellent communication skills;
- Able to work autonomously and pro-actively;
- Demonstrated intercultural skills, keen on working in a dynamic international team.
Notes:
- The position requires a work permit for Belgium, as the location of the work will be Brussels.
- Applicants are asked to submit their updated CV together with a one-page cover letter indicating the salary expectation (both CV and letter in English), mentioning the position you would like to apply for in the subject of the email. The cover letter shall clearly outline the motivation and availability of the applicant. Your application and CV must not indicate your date of birth and must not include a photograph.
- Applications from persons with disabilities are most welcome.
- Please send your application before 15.11.2021 to didier.vanhecke@giz.de
About us:
We create prospects for people and with people. As GIZ has an international mandate, we offer a multicultural working environment. We are committed service providers and dedicated professionals, even under difficult circumstances. We take pride in enabling our employees to develop their professional and personal skills. There are plenty of reasons to join our motivated team - ranging from the diverse challenges you will face on a daily basis in one of our 130 partner countries - to the broad scope you will have for shaping your work.
this job offer is not open for applications
