External Vacancy Notice in the European Asylum Support Office (EASO)
REF.: EASO/2020/TA/008
Title of function Head of Human Resources and Security Unit
Type of contract Temporary Agent
Function Group-Grade AD 10
1. WE ARE
The European Asylum Support Office (hereinafter referred to as EASO), established by Regulation 439/2010 1 , strengthens European Union (EU) Member States’ practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure.
Specifically, EASO focuses on three main tasks:
1. Supporting practical cooperation among Member States on asylum mainly through training, quality activities, country of origin information (COI), statistics and analysis, specialised expert networks, practical cooperation workshops, thematic support on unaccompanied minors, trafficking in human beings and gender;
2. Supporting Member States under particular pressure through emergency support, including the deployment of asylum support teams to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities;
3. Contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU covering the whole asylum procedure in EU Member States and adopting technical documents, on the implementation of the new EU asylum acquis.
The organisation chart of EASO can be consulted in the EASO Work Programme on EASO website (https://www.easo.europa.eu/about-us/easo-organisation-structure).
The headquarters of EASO are located at the Valletta Harbour (Malta).
2. WE PROPOSE
The Head of Human Resources and Security Unit (HRSU) is in charge of managing the human resources of the agency within a changing organisational environment, as well as the necessary financial resources associated with it. He/she reports to the Head of the Department of Administration. The Sectors of the Human Resources and Security Unit include the Recruitment, Career and Development Sector (RCDS), the Payroll and Entitlements Sector (PES) and the Security Sector (SES), each managed by a Head of Sector, who reports to the Head of Human Resources Unit.
Under the direction of the Head of Department of Administration, the successful candidate will perform the following functions:
1. Lead and manage the Human Resources and Security Unit and its staff;
2. Provide guidance and strategic advice in all Human Resources and Security matters of the Agency;
3. Develop and implement all Human Resources policies, practices and procedures, ensuring compliance with the EU legal framework (Staff Regulations, Conditions of Employment of Other Servants, Implementing Rules etc.);
4. Contribute to the drafting of the annual, multi-annual planning cycles regarding staff (Work Programme, Single Programming Document and similar documentation), and ensure accuracy of reporting;
5. Lead and supervise all processes related to the main Human Resources areas such as: administration of payroll and entitlements, recruitment, selection and employment of staff as well as training, development and performance management;
6. Lead and supervise all processes related to the main Security areas such as: personnel security, communication security and physical security;
7. Coordinate and contribute to the effective monitoring and implementation of the Human Resources budget;
8. Enhance a positive work environment; promote cultural diversity, ethical and respectful behaviour, raise awareness on security and health and safety within the organisation;
9. Any other tasks identified by the Head of Administration Department and/or the Executive Director.
3. WE LOOK FOR
A) Eligibility criteria
Candidates will be considered eligible for selection on the basis of the following formal criteria to be fulfilled by the deadline for applications:
1. Have a level of education which corresponds to completed university studies of at least 4 years attested by a diploma and, after having obtained the university diploma, at least 12 years of appropriate professional experience, orhave a level of education which corresponds to completed university studies of at least 3 years attested by a diploma and, after having obtained the university diploma, at least 13 years of appropriate professional experience;
2. Be nationals of one of the Member States of the European Union, Lichtenstein, Norway and Switzerland;
3. Be entitled to their full rights as citizens;
4. Have fulfilled any obligations imposed on them by the laws on military service;
5. Possess a thorough knowledge (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL) of one of the official EU languages and asatisfactory knowledge (level B2 in all dimensions as per the CEFRL) of another of these languages to the extent necessary for the performance of the duties pertaining to the post;
6. Meet the character requirements for the duties involved;
7. Be physically fit to perform the duties linked to the post.
Only diplomas issued by EU Member State authorities and diplomas recognized as equivalent by the relevant EU Member State bodies are accepted. If the main studies took place outside the European Union, the candidate’s
qualification must have been recognized by a body delegated officially for the purpose by one of the European Union Member States (such as a national Ministry of Education) and a document attesting so must be submitted if you have been invited for an interview. This will enable the selection board to assess accurately the level of the qualifications.
See: https://epso.europa.eu/how-to-apply/eligibility_en.
Before the appointment, the successful candidate shall be asked to provide proof of a non-existent criminal record.
Before the appointment, the successful candidate shall be medically examined by one of the institutions' medical officers in order for EASO to ensure that he/she fulfils the requirement stated in Article 28(e) of the Staff Regulations of the Officials of the European Union.
B) Selection criteria
If the eligibility criteria set out in section A) Eligibility criteria are met, the candidates’ applications will be evaluated on the basis of the following selection criteria. The most suitable candidates will be invited to an interview.
Essential
1. At least 5 years of professional experience as Human Resources manager, preferably in an international and multicultural environment;
2. Proven professional experience in developing and implementing Human Resources strategies, policies, rules and procedures;
3. Proven professional experience in planning and managing a Human Resources budget;
4. Sound knowledge of and/or professional experience in the main Human Resources areas such as payroll and entitlements, recruitment and selection as well as training and career development.
Advantageous
1. Proven professional experience working with EU Staff Regulations, CEOS, Implementing Rules and EU Financial Regulation;
2. A University degree or postgraduate education in Human Resources;
3. Good experience and/or knowledge of ICT tools relevant for Human Resources management;
4. Sound knowledge of the security frameworks and processes.
Evaluation during interviewing process
Candidates invited to the interviewing process (interview and written test) will be assessed based on the essential and advantageous criteria described in this Section 6 , and the following additional criteria relevant to the post:
1. Excellent management and coaching skills (ability to set and revise objectives, organise the Unit’s work, ability to objectively assess work performance of the staff and communicate their results in a clear and constructive way, ability to empower staff members, motivate, develop and support career development of all members the Unit);
2. Excellent written and oral command of English;
3. Excellent communication skills and strong interpersonal skills;
4. Problem solving skills, ability in mediation and conflicts resolution.
During the interviewing process candidates may also be assessed on the basis of the following criteria:
1. Ability to formulate creative ideas, inspire and encourage staff and to give and receive constructive feedback;
2. Good planning and organisational skills;
3. Strong service-oriented approach and flexibility;
4. Ability to use electronic office equipment and applications (word processing, spread sheets, presentations, electronic communication, internet, etc.);
5. Knowledge of the mission and organisation of EASO.
4. SELECTION AND APPOINTMENT
The Regulation which provides the legal basis for EASO was adopted in May 2010 (Official Journal of the European Union L 132 of 29.5.2010).
Eligibility of candidates will be assessed by a Selection Committee according to compliance with all eligibility criteria by the closing date for the submission of applications.
The applications of the eligible candidates will also be assessed against the selection criteria. Following this assessment, the best ranking candidates may be invited for a written competency test and an interview, which will be held in English.
The interview will consist of the following components:
Candidates invited to an interview will be required to bring originals and copies of the documents listed below:
Important note:
Due to the current COVID-19 situation, this selection procedure may be organised online. In such case, further information will be provided by EASO to the candidates invited for an interview regarding the practical modalities for the assessment and the presentation of the above requested documents.
The Selection Committee will propose a shortlist of successful candidates to the Appointing Authority.
These will then propose the most suitable candidate and establish a reserve list for the post in question.
Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.
The reserve list for this post will be valid until 31 December 2020 and may be extended at the discretion of the Appointing Authority.
Prior to signing the contract, the successful candidate will be asked to undergo a compulsory medical examination by one of the institutions & medical officers which will enable EASO to ensure that he/she fulfils the requirement stated in Article 28(e) of the Staff Regulations of the Officials of the European Union.
5. EQUAL OPPORTUNITIES
EASO applies an equal opportunities policy and accepts applications without discriminating on the basis of gender, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.
6. CONDITIONS OF EMPLOYMENT
The Temporary Agent will be appointed by the Executive Director, upon recommendation of the Selection Committee, following the selection procedure.
He/she will be recruited as a Temporary Agent according to Article 2(f) of the CEOS for a period of 5years which may be renewed. The Temporary Agent post in question will be placed in group AD 10.
Successful candidates who are recruited will undergo an initial probation period of nine months.
The pay for a Temporary Agent, AD 10 (step 1) consists of a basic salary of 9,054.10 € weighted by the correction coefficient (for Malta currently 92.0%) supplemented with various allowances, including expatriation and family allowances. The salaries of staff members are subject to a European Union tax deducted at source. Staff members are exempt from national tax on salary and are members of the European Union social security and pension schemes.
For further information on working conditions of Temporary Agents please refer to CEOS:
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF
The place of employment is Valletta Harbour (Malta).
7. APPLICATION PROCEDURE
For applications to be valid, candidates shall:
Only EASO application forms indicating a correct reference number and job title will be accepted.
Incomplete applications will be disqualified and treated as non-eligible. Candidates who use the same application to apply for more than one post will also be disqualified. Application forms must be modified according to the post in question.
Please note that the selection process may take several months.
In order to facilitate the selection process, all correspondence to candidates concerning this vacancy will be in English.
Candidates should not approach, directly or indirectly, the Selection Committee under any circumstances in relation to this recruitment process. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.
Closing date:
The closing date for submission of the applications is 26 May 2020 at 13:00h (Malta time). EASO will disregard any application received after this date and time.
Applicants are strongly advised not to wait until the date of the deadline to submit their applications.
EASO is not held responsible for any delays in submission of applications due to technical difficulties or any other factors that may arise.
If a candidate is found to have provided false information at any stage in the selection procedure, EASO is within its capacity to disqualify the candidate in question.
8. DATA PROTECTION
The purpose of processing of the data submitted by the candidate is to manage the application(s) of the candidate in view of a possible selection and recruitment at EASO.
EASO does not make public the names of successful candidates on reserve lists. However, it is possible that, for the purposes of recruitment and related planning purposes, members of the EASO management team may have access to reserve lists and, in specific cases, to the application form of a candidate (without supporting documents, which are kept in confidence by the personnel department).
Application files of non-recruited candidates are kept for two years from the expiry date of the reserve list after which time they are destroyed.
In case there are discrepancies between the different linguistic versions, the English version should be taken as the correct version
The personal information requested will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/ECText with EEA relevance.
9. APPEAL PROCEDURES
Pursuant to Article 90(2) of the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union, a candidate may submit a complaint against an act affecting him/her adversely. The complaint must be submitted within 3 months from the date of notification to the following address:
The Executive Director
European Asylum Support Office
MTC Block A, Winemakers Wharf, Grand Harbour Valletta, MRS 1917
Malta
Should the complaint be rejected, pursuant to Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union, a candidate may request judicial review of the act. The appeal must be lodged within 3 months from the date of notification to the following address:
Court of Justice of the European Union
Rue du Fort Niedergrünewald
L-2925 Luxembourg
Luxembourg
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within two years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu), or write to:
European Ombudsman
1, Avenue du President Robert Schuman - BP 403
F-67001 Strasbourg Cedex
France
Please note that complaints to the European Ombudsman do not have the effect of suspending the period mentioned in Articles 90 and 91 of the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union for lodging complaints or submitting an appeal pursuant to Article 270 of the Treaty on the Functioning of the European Union.
this job offer is not open for applications
EASO - European Asylum Support Office
this job offer is not open for applications