Trusted Jobs

Language: English (UK)
Organisation data: Course and Conference Office
Job number: HD01719
Contract Type: Staff Member
Job Function: Administrative Officer (gr. 4-6)
Closing Date:  24 April 2020

About the team/job

As part of the Course and Conference Office (CCO), based at EMBL Heidelberg you will fulfil EMBL's mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily at the striking Advanced Training Centre (ATC). The ATC is EMBL's purpose-built scientific conference and training venue, centred on a large auditorium, wet laboratories and computer-based training rooms and complete with social spaces designed to foster networking and collaboration. We offer an international working environment with superb benefits and facilities for staff.

The marketing officer will join the EMBL Course and Conference Office's marketing team, which holds the critical role of developing and communicating with the scientific community on behalf of the CCO and generating participation in and audiences for the programme of conferences, courses and events. The team monitors and reports on quality, effectiveness and reach of the programme. It also has a broader remit to promote the external training activities and events programmes of all EMBL sites.

Your role

• Manage online and print marketing communications for campaigns, including emails, posters, paid advertisements;
• Creation, population and upkeep of event websites via content management systems;
• Statistical analyses and presentations (e.g. delegate feedback questionnaires, event statistics);
• Population and maintenance of EMBL Events Conference App;
• Database management;
• Social media posts and event news content production;
• On-site marketing during events (taking photos, preparing slides, networking activities);
• Working with the EMBL Communications team, internal and external suppliers to produce marketing materials and execute campaigns for the events;
• Video production;
• Actively contributing to projects and work groups to advance the continuous development of the CCO;
• Administrative functions necessary to the post.

There will be an occasional requirement to work at evenings and weekends in support of the programme.

You have

The candidate appointed should have a university degree or equivalent. The CCO needs enthusiastic and dependable team players with impressive abilities to self-organise and prioritise so that they can support multiple event projects and tasks simultaneously. You'll need to be a good communicator to work with your CCO colleagues, our customers and fellow service providers at EMBL. Ideal candidates will have 12 - 24 months practical experience in marketing of events, preferably in the scientific industry.

• Full fluency in English and basic German language proficiency essential;
• High level of proficiency in Microsoft Office and the Adobe Suite (Photoshop, Illustrator, InDesign);
• Experience with email campaign software (MailChimp), project management (Asana, Instagantt) and marketing web and mobile applications (Crowd Compass);
• Experience working with databases and content management systems;
• Experience with various social media platforms, HTML, Google Analytics, Google Ads, Facebook Ads and Twitter Ads;
• Excellent time-management skills with the ability to multi-task and perform under pressure;
• Adept communicator and relationship builder;
• Excellent attention to detail.

You might also have

More advanced German language abilities an advantage.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

Please note this post is a parental leave coverage with a subsequent possibility to apply for a longer fixed-term contract, depending on circumstances at the time.

We are innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Our mission is to offer vital services in training scientists, students and visitors at all levels; to develop new instruments and methods in the life sciences and actively engage in technology transfer activities, and to integrate European life science research.

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